#1 PUT TOGETHER A TO-DO LIST:
Write down everything you need to get done within the day. It could be grocery shopping, sending out emails, call-backs, paying the bills, reading a chapter out of a book, responding to emails, preparing for a meeting or putting together a personal budget. Cross off each task once done.
#2 ACTION IN THE RIGHT DIRECTION:
It is so easy to divert from your priority list. Distractions are always knocking at your door. New demands will arise as your day progresses. You will need to make impromptu decisions during the day of what you decline and what tasks you add to your list. You cannot say yes to everything that comes your way. In order to complete your to-do list, you may need to decline calendar invites, offers that come up, lunch dates, invites to social events. Remember, you have to be time-conscious with your time, even when others are not!
Try and maximise your time by multi-tasking. Maybe put your reading material on audio while driving. Do your call backs while walking to the office, pay your bills from your ‘smart-device’ while sitting on the bus. Try and kill two birds with one stone as often as you can. This will maximise your time and help you to become more efficient.
#4 DO THINGS ONCE:
Ever find yourself trying to complete a task, only to find a few hours later, between reading text messages, checking your newsfeed on facebook, reading people’s stats, you find you’ve done absolutely nothing? It is really important when you’re about to start a task, turn off all distractions. Logout of social media, logout of your emails, give yourself a window of space to concentrate and get it done!
When you open an email, action it first go. Respond to the email/archive the email/action the email. How often do you find yourself opening an email, reading, closing, reading the next email then coming back to that original email? So important to be efficient with your time and try and do things once.
#5 REFLECT, REVISE:
At the end of the day, go through your list, acknowledge yourself for what you have done. For the things you didn’t complete, that are still pending, write them down as priority for the next day’s ‘task-list’.